Conferences that are both online and face-to-face at the same time are a challenge. I've been on both ends of this: as the facilitator of the face-to-face meeting trying to make things work for the online people as well as an online participant in a primarily face-to-face conference. I would like to share some tips to make this process more effective.
- If you're planning on having the online participants fully participate, hold the meeting in a distance education room that's outfitted with mics for people in the room and technology that allows participants to see both screen sharing and the presenter. I frequently use web conferencing tools in my office, and I admit I wondered why we even need these rooms because Skype is fine, right? Just set up a laptop and a Yeti mic and call it good. No. I was wrong. If you are dealing with a group of people in a room transmitting to online people, you should have a room set up to accommodate the situation.
- On a related note, attempting to repeat questions/comments from the audience just does not work. People forget, and there's usually a lot lost in the summary. Plus the volume varies considerably.